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Saturday Systems
Saturday Systems May 23, 2020

Workflow 101: The Art Of Automation

Workflow 101: The Art Of Automation

Workflow refers to the operational portion of a work procedure. It has several aspects: how tasks are structured, who performs them, what their relative order is, how they are synchronized, how information flows to support the tasks, and how tasks are being tracked.

 

In business, particularly, workflow is concerned with scheduling task executions, ensuring dependencies.

 

In traditional terms this means moving the paper, processing the order, issuing the invoice. It could also mean filling the order from the warehouse, assembling documents, parts, tools, and people to repair a complex system, or manufacturing the complex device.

 

In the last 15 years, tools that manage workflow have been developed. More than just procedural documents, workflow process is defined formally in a workflow computer system. The process is managed by a computer program that assigns the work, passes it on, and tracks its progress.

 

That’s why today, workflow also refers to the automation of a business process, in whole or part, during which documents, information or tasks are passed from one worker to another for action, according to a set of procedural rules.

 

Through the years, workflow software products, like other software technologies, have evolved greatly. Some workflow software have evolved to image management systems, document management systems, relational or object database systems, and electronic mail systems.

 

Software developers who have developed pure workflow offerings have invented terms and interfaces, while vendors who have evolved products from other technologies have often adapted terminology and interfaces.

 

Each approach offers a variety of strengths from which a user can choose. Adding a standard based approach allows a user to combine these strengths in one infrastructure.

 

Below are the benefits of workflow:

 

  • Workflow brings improved efficiency. Automation of many business processes results in the elimination of many unnecessary steps.
  • Workflow brings better process control. It improves management of business processes.
  • Workflow brings improved customer service which leads to greater predictability in levels of response to customers
  • Workflow brings flexibility.
  • Workflow brings business process improvement which leads to their streamlining and simplification.

 

With a workflow management system, work doesn’t get misplaced or stalled, expediters are rarely required to recover from errors or mismanagement of the work.

 

With workflow, the managers can focus on staff and business issues, such as individual performance, optimal procedures, and special cases, rather than the routine assignment of tasks. The army of clerks is no longer required to deliver and track the work.

 

With workflow, the procedures are formally documented and followed exactly. It ensures that the work is performed in the way planned by management, meeting all business and regulatory requirements.

 

With workflow, the best person (or machine) is assigned to do each case, and the most important cases are assigned first.

 

With workflow there are usually two or more tasks performed concurrently which is far more practical than in a traditional, manual workflow.

 

Workflow ensures that the best person for the work is doing the job. This does not only mean that the business is conducted more effectively, but also costs are lowered and the service to the customers is generally better.

 

With workflow, work is equitably distributed and the workers are confident that they are always working on the right thing, users are happier. Therefore workflow is good for the company, good for the customers, and good for the users.

 

Article Source: https://EzineArticles.com/expert/James_Monahan/20021

 

Saturday Systems
Saturday Systems May 16, 2020

How a Good Workflow Software Program Can Benefit Your Business

How a Good Workflow Software Program Can Benefit Your Business

Using a good workflow software system for your business can likely benefit your daily operations. Having such software at your disposal would not only save time, it would also lead to improved business operations. The software itself, however, cannot replace the workers in your company. Instead, it could only enhance their efficiency and performance. With this collaboration of mind and machine, more profit could come to your business.

Workflow Management Software Benefit 1: Saves Time

 

Many businesses nowadays need to market and interact with customers through email. If you are operating an online business, you would need to use a workflow software program to better manage your venture. Otherwise, your business could lose a lot of time doing tasks that can easily be accomplished by an automated system.

Good workflow management software can accomplish simple yet repetitive tasks. For instance, you can use a software system that can filter emails. Such software can designate emails to different folders, thereby allowing you to distinguish the more important messages from spam. Similarly, your good workflow software would enable you to scan, reproduce and digitize documents automatically and hassle-free. With these innovations, you would have more time to spare for the more crucial tasks and decisions.

 

Workflow Management Software Benefit 2: Better Customer Service

 

If your business takes customer orders and other business functions online, your business would benefit from using a workflow software program. The software could help organize your system of customer orders as well as online payments. Likewise, you would have an easier time tracking updates and developments on your clients’ status, whether they have already paid or received the products or services they ordered.

 

Similarly, using good workflow management software will help avert human errors that may turn off customers. Since tasks like filing, scanning and printing are automated, the human error would be minimized, if not eliminated. And with such improvement in the quality of services, customers would likely give your business some good reviews.

 

But to ensure your business could do better customer service to clients, choose a workflow program that operates 24/7 and allows you a lot of flexibility. Use software that looks appealing and user friendly. Also, choose workflow software that can give the client a sense of integration and ease. Doing these little steps would help your business get some customer loyalty.

 

Workflow Management Software Benefit 3: Enhanced Business Process Operations

 

Numerous studies show using workflow management software result in some improvement in a company’s operations. Since certain functions are automated, procedures and rules are typically followed. And this leads to better results.

 

But there are some functions that need human employees. For instance, a call centre agent would be of better service to a client having some problems. Once the agent is able to fix the problem, he can call the customer. And the software would automatically guide him which customer is the right one to call. Through the collaboration of human and software, the workflow would be better streamlined.

 

Operating a business nowadays can be improved by using workflow management software. And in this competitive and internet-based economy, it would be unwise not to automate simple yet repetitive functions. It is, however, still important to take note that humans can work better alongside computers, thus resulting in a better workflow system.

 

Looking for a company which will do workflow software or you? We offer the services at Elula Online.

 

Article Source: https://EzineArticles.com/expert/Jared_D._Ingram/300309

 

 

Saturday Systems
Saturday Systems May 2, 2020

Workflow Management Tools

Workflow Management Tools

Workflow is the manner of managing office work based on the specific requirement of the individual work item. It thus involves timely and effectual response. Hence this assures analyzing, providing solutions, and expediting all transactions.

 

Workflow has to focus on the entire transaction and not just a single transaction or part. The end result of any workflow is customer satisfaction. This involves the empowerment of the worker, resulting in the proper management of the workflow. The workflow of any organization is also based on relationships that exist between the partners.

 

In some offices and workplaces, there is a dominance of point of view of a workflow. There is no set flow in the work schedule and the exigency and character of the incoming procedures restrain the job. It is noted that in such a work atmosphere, events that occur are given a lot of importance and the entire action is aimed at reacting to them.

 

Worker empowerment is one of the traditional tools employed for managing workflow. It is seen that this empowerment involves doing away with the difference between designing and carrying out the concerned work. In this, the worker is allowed to manage as well as design their work. In such a scenario, the worker is not carrying out a series of tasks that are already programmed but made to judge the suitable tasks that are required to be carried out at a specific time in order to accomplish customer satisfaction.

 

Several web-based solutions allow an organization to effectively manage its workflow. This is a very useful tool that could be used for creating jobs, ensuring timely completion of projects, storing important information, in short, having control of the organization. It also increases productivity and thus profitability of any organization.

 

Workflow management tools can be used to control long-term scheduled transactions that are to take place on specific dates. Workflow management tools are designed to control all projects within the organization.

Article Source: http://EzineArticles.com/429924

Saturday Systems
Saturday Systems April 18, 2020

Cloud Computing Is Here to Stay!

Doing your business in the cloud. – That’s what many business owners and IT professionals are leaning towards today. Well, many analysts agree and say that cloud computing is the way of the future. The rate at which its usage and popularity among business owners alike has grown exponentially. So what’s up with all the hubbub?

 

Below we have listed a few of the facts that have indicated the growth of the industry and where it is planned to be in the future.

 

  1. SMBs who have embraced mobility have generated 40%higher revenue growth in the last 12 months compared to those who did not.
  2. Half of the U.S. government IT workers say that they have moved work to the cloud.
  3. Cloud computing is up to 40 times more cost-effective for an SMB, compared to the alternative of running its own IT system.
  4. 90 percent of Microsoft’s 2011 R&D budget was spent on cloud computing strategy and products.
  5. 60% reported cloud computing as their highest IT priority.
  6. Worldwide IT spending on cloud computing has increased more than 25 percent from 2008 to 2012.
  7. The Cloud Computing market is expected to reach $241 billion by 2020
  8. 26 percent of companies are planning a major cloud implementation
  9. Providers of cloud services saw a massive jump in personnel from 2007 to 2010. Cloud jobs went from zero to over 550,000.
  10. A new cloud server is added for every 600 smartphones or 120 tablets in use.
  11. An estimated 41 percent of the top executives in major companies around the world claim to use the cloud to streamline some portion of their business.

 

So basically, it is the way of the future. It is more reliable, efficient, easily accessible while still heavily secured, and all around just plain amazing in regards to how advanced the technology is.

 

Next, we’ll debunk some of the most typical fears of using the cloud:

 

Fear #1 – “It isn’t secure enough!”

 

Major cloud providers are aware of this fear. It’s an understandable fear because as technology advances, so do the skills of hackers. But Cloud providers are prepared and have some of the most comprehensive and advanced security systems in the world. Entrusting in the cloud, that is proven to work securely time and time again, is absolutely safer that placing that same amount of trust and important information in the hands of an in-house system, or an outside corporate IT team, for example.

 

Fear #2 – “The cloud isn’t reliable. What if I lose my data!”

 

If you’re anything like me, you’re a control freak. But when it comes to dealing with the cloud, there’s no way of getting around it, there is a sense of handing off the reigns to another entity and letting that control/manage all your data. But this is a good thing. It allows you to place your trust and your data in a reliable place, which gives you more time and effort to take care of other things. But what if you entrust the cloud with all your data, and then something happens to the cloud, causing you to not be able to access the data, or worse, the data is forever lost. Well there’s a solution to these types of issues. First off, the best of the best type of technology goes into the higher quality cloud systems. If the system, for whatever reason, goes down, they have backups, and then backups for those backups, and so forth. Also most cloud systems have set up contingency plans so that if your service ever goes down, it will come right back up without having to worry about putting your business on pause.

 

Fear #3 – “I don’t know if I can, or want to afford it. The cloud is too expensive!”

 

This is a an issue that a lot of businesses have. They initially believe that the cloud is something that will cost an arm and a leg. Quite the opposite. In fact, in most cases it is a nice trade-off. You can significantly lessen your capital expenditures, hardware costs, and office supplies cost and instead invest that money in a secure and reliable cloud system and just focus on paying those monthly operating costs. And just a word of advice, be cautious of cheap cloud services. There are plenty out there that are rather inexpensive, but that’s because they most likely don’t have strong data backup systems or contingency plans. If you’re going to invest in a cloud system, make sure it is one that can handle the workload. And it will be money well spent. Plus, there are many cloud services out there that cater to your needs, so you really will only be paying for what you need, rather than some set fee.

 

Article Source: https://EzineArticles.com/expert/Mona_Chagala/2052944